The Scarlet & Bedruthan Hotel Spa - Mawgan Porth, Cornwall (Summer 2021)
Event Team Supervisor This summer I had the privilege of working as a part of the events operational team at the two stunning 4 - star...
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Carys Mai
International Events, Marketing, Entertainment
& Sustainability
Creator of Busking Out 2022
Busking out is a non-profit, hosting & promoting pop-up
fundraising events for creatives & all. Supporting both
creatives & charitable organisations in need of assistance
by creating a network of ambitious & like-minded people.
BuskingOut aim is to reduce social inequality.
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My Role:
- Head Of The Organisation - Fundraising & Find Funds/Grants
- Pre & Post-Event Set Up & Decor - Safeguarding
- Discovering New Talent For Showcases - Videography & Photography
- Liaising With Venu - Marketing, Admin...
Community Art Hub Cordinator
Printers Playhouse 2022 - Now
Eastbourne-based community arts venue, hosting a wide range of activities, workshops and events.
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My Role:
- Private Bookings Manager - Venues 3-Month Brochure
- Email Marketing/Management - Monthly Newsletter
- Social Media Manager - Training New Staff
-Venue Decor & Design
Conference & Events Team Supervisor Scarlett & Bedruthan Hotel Spa, 4-Stars Summer 2021
Award winning Cornwall-based sustainable elite hotel
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My Role:
- Liaise with clients to find out their exact event requirements
- Produce detailed event proposals
(including timelines, venues, suppliers, legal obligations, staffing and budgets)
- Liaise with sales and marketing teams to publicise and promote the event
- Manage a team of staff, giving full briefings
- Ensure cash control procedures are adhered to, including managing multiple
tills, cashing up, and investigating till discrepancies.
- Ensure that all company, health & safety, legislation is adhered to, including
licensing and food safety.
Event Assistant - LeMieux
British National Dressage Championships September 2021
LeMieux is one of the fastest-growing equestrian brands
in the World, hosting the British National Dressage Championships yearly.
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My Role:
- Pre & post event set up & decor
- Managing a small team
- Front of house, customer service, maintaining a high level of excellence.
- Welcoming & directing guests
As a Freelancer I have played a key role in the organisation of various projects such as; Community Fund-Raising Festival (500pp), Private Weddings, Hotel Entertainment & Workshops.
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My Role:
- Hosted & organised successful/profitable events on a limited budget &
time constraint.
- Organised the venue & liaised with the wedding party & stakeholders
- Created bespoke decorations, interactions & designs
- Provided key support & customer service on the day
- Videography & Photography
Freelancer Bespoke Weddings, Events & Design
2016 - 2022
Head of Marketing -Scriptwork Productions
Eastbourne-based multi-media & script writing company
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My Role:
- Assisting & liaising with stakeholders & the team.
- Providing content & designs for campaign calendars.
- Creating a social media analysis & strategy (Twitter, Facebook, Youtube,
Instagram, Linkedin).
- Monitoring, analysing and reporting on data from websites, social media,
email and CRM
- SEO optimisation
- Online Marketing
- Videography + Editing
- Podcast/Patreon
October 2020 - Nov 2021
As seen on the Dragon's Den Camp Wildfire is an adults activity festival.
Now running over the course of 3 weekends at the end of August with over 200 activities to choose from.
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My Role:
- Pre & post-event set up & decor.
- worked as part of one of the 4 Patrol teams leading the festival group games
- total attendees +2500
- Customer service is a key role of a patrol leader.
- Helped lead evening patrol games with all teams.
- Encouraged and supported crowd participation.
- Led various scheduled activity points during the festival.
- Safeguarding
Activity - Event Leader - Camp Wildfire
Summer 2018 -2022
Eastbourne-based art cafe, open to all members
of the public to take part in craft projects all year round. I helped organise
& host their easter break kids workshops.
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My Role:
- Leading multiple groups/activities
- Assisting with the creation of decorations & designs
- Organising & setting up/takedown
- Providing support & customer service
- Paediatric First Aid
- Safeguarding Children (Advanced) Level 2 V3.0
- DBS checked
Activity manager - The Art House creative cafe
April - May 2021
Eastbourne-based events company hosting Eastbourne's number one most popular family festival.
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My Role:
- Liaising with the managing directors & supporting key roles within the
business.
- In charge of setting up the new website including design & supporting
marketing materials, copywriting & videography.
- Involved in copy-writing & creating the pitch deck & presentation for the
the local authority for a new proposed event in Eastbourne.
- Methodically planning & managing the 2022 Summer Feastival & E
Festival.
- Assisting & liaising with stakeholders &the team
- Creating a social media analysis, competitor insight & strategy
- Foster and prioritise sustainable links
- Providing content & designs for a project :
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Brochure/PowPoint design & Copywrite
-
Videography & edits
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Marketing - Market research
-
Logo
Event Proposal, Marketing, Videography,
Graphic & Website Design - Feastival Events
December 2020 - June 2021
As a Freelancer I have played a key role in the organisation of various projects such as; Community Fund-Raising Festival (500pp), Private Weddings, Hotel Entertainment & Workshops.
​
My Role:
- Developed and strengthened public relations, community outreach &
fundraising for the Charity.
- Created campaigns that increased awareness on an international level and
raised over £3500 in just over 2 months.
- Developed & implemented a social media analysis (Twitter, Facebook,
Youtube, Instagram, Linkedin), strategy and campaign while delivering
monthly feedback reports.
- Self-managed, organised individual with the ability to navigate and interact across a matrix organisation, liaising with various team members partners and
potential prospects.
- Helped design / create their new website; SEO optimisation, content creation
and developed the newsletter and email marketing using Mailchimp.
- Weekly meetings.
Social Media Marketing & Digital Design
R.A.I.N. Non-Profit 2020 - 2021
I held this amazing position while attending their university doing an international events management BA.
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My Role:
- Manage the promotion of events including inaugural lectures, open days and
graduation ceremonies.
- Running of internal and external events.
- Liaise with internal department and external third parties to ensure projects.
- Supporting the events team, helping with administrative tasks such as taking
phone calls, enquiries, marketing on social media, risk assessments &
documenting/printing.
- Assist with the front of house/meet and greet; sales, taking tickets.
- Led and handled tours around facilities and/or venues as required depending
on the event.
Events & Marketing Assistant - University of Brighton
2017 -2019
- The Long Road Festival & Love Supreme Festival -
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My Role:
- Assisted and liaised with the stage manager and artist village, ensuring that
the artists were present and properly equipped
- Time and people management
- Sales via computerized systems, enquiries
- Customer service, complaint resolution, info desk
Artist Liaison, Stage Manager & Box office
U-Live Summer 2019
Eastbourne-based company helping disabled people to gain work experience & independance.
​
My Role:
- Managing a small team, delegating tasks time management, leadership.
- Liaise with the clients, staff and manager, interpersonal communication skills.
- Deal with problems and emergency situations should they arise.
- Organising events such as weddings, fundraisers, private events.
- Sending off invoices
Assistant Manager + Events -Chalk Farm Hotel
Jan 2018 - June 2019
Personal assistant/support worker - Embrace
Summer 2018
(learning disabilities daycare centre organised by Rebecca Whippy)
My Role:
- Assisting activities, one on one and providing tailored care to the needs of the individual
- Working both independently and as part of a team
- Deal with problems and emergency situations should they arise
- Learning alternative forms of communication
Event Manager
Dominican Treehouse Village
Nov 2018 - Jan 2019
Based in the Dominican Republic, I was offered a permanent position but unfortunately, had to decline due to having to finish my university degree.
​
My Role:
- Prepare and organise weekly creative & entertaining activities for guests to
get involved in, an open mic night and crafts to take back as souvenirs.
- Liaise with the resort workers to ensure the smooth installation of the event (in Spanish).
- organised Christmas and New Year for the resort With a limited time & budget
- Multilingual team, French , Spanish & English Team members
Award winning wedding and events venue based in Australia that I worked at during a month and a half during my easter break at university
My Role:
- Pre & Post Event Set up
- Event Decor/Design
- Guiding & Welcoming Guest
- Hospitality
Wedding Assistant Summer Grove Australia
March - April 2018
I was promoted within a month and a half of starting my position as an activity leader to lounge manager.
​
My Role:
- In charge of organising, planning and leading a full schedule of activities, field trips and excursions, with the use of Gantt charts and excel spreadsheets.
- Assist with student arrivals and departures. Always ensure the safety and well-being of students. (received Safe-Talk training)
- Collect, log and bank money for optional excursions and activities. Accounting.
- Deal with problems and emergency situations should they arise.
- Work effectively within a team to deliver excellence in customer experience.
Event Lounge Manager & Activity leader
Education First June - August 2018
As seen on Channel 4 - I had the privilege of working on Escape to the Chateau before I moved to the UK for university
My Role:
- Pre & Post Event Set up
- Event Decor/Design
- Guiding & Welcoming Guest
- Hospitality
Event Assistant - Escape to the Chateau
August 2018
Community Fundraising Festival
My Role:
- Delegating projects to members of the team (15-30).
- Building the site and site decorations
- Liasing with artists and staff/volunteers
- Methodically ensuring the completion of all of the tasks.
- Ensuring the management and communication to volunteers, artists and stakeholders by
maintaining contact and regular meetings.
- Risk assessments and liaising with local authorities was an essential aspect especially
during the vigilance pirate (terrorist warning).
- Keeping a professional and calm manner before and during the event is key to problem-
solving.
- Analytical/Critical thinking.
- Flexible
- +500 attendees the first year
- +£1500 profit donated to charity
Project Manager - Chateau Jasmine Festival
July - Aug 2018
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