Carys Mai

International Events, Marketing, Entertainment

& Sustainability

Creator of Busking Out 2022

Busking out is a non-profit, hosting & promoting pop-up

fundraising events for creatives & all. Supporting both

creatives & charitable organisations in need of assistance

by creating a network of ambitious & like-minded people.

BuskingOut aim is to reduce social inequality.

My Role:

- Head Of The Organisation - Fundraising & Find Funds/Grants

- Pre & Post-Event Set Up & Decor - Safeguarding

- Discovering New Talent For Showcases - Videography & Photography
- Liaising With Venu - Marketing, Admin...

Community Art Hub Cordinator

Printers Playhouse 2022 - Now

Eastbourne-based community arts venue, hosting a wide range of activities, workshops and events.

My Role:

- Private Bookings Manager - Venues 3-Month Brochure

- Email Marketing/Management - Monthly Newsletter

- Social Media Manager - Training New Staff

-Venue Decor & Design

Conference & Events Team Supervisor Scarlett & Bedruthan Hotel Spa, 4-Stars Summer 2021

Award winning Cornwall-based sustainable elite hotel

My Role:

- Liaise with clients to find out their exact event requirements

- Produce detailed event proposals

(including timelines, venues, suppliers, legal obligations, staffing and budgets)

- Liaise with sales and marketing teams to publicise and promote the event

- Manage a team of staff, giving full briefings

- Ensure cash control procedures are adhered to, including managing multiple

tills, cashing up, and investigating till discrepancies.

- Ensure that all company, health & safety, legislation is adhered to, including

licensing and food safety.

Event Assistant - LeMieux
British National Dressage Championships September 2021

LeMieux is one of the fastest-growing equestrian brands

in the World, hosting the British National Dressage Championships yearly.

My Role:

- Pre & post event set up & decor

- Managing a small team

- Front of house, customer service, maintaining a high level of excellence.

- Welcoming & directing guests

As a Freelancer I have played a key role in the organisation of various projects such as; Community Fund-Raising Festival (500pp), Private Weddings, Hotel Entertainment & Workshops.

My Role:

- Hosted & organised successful/profitable events on a limited budget &

time constraint.

- Organised the venue & liaised with the wedding party & stakeholders

- Created bespoke decorations, interactions & designs

- Provided key support & customer service on the day

- Videography & Photography

Freelancer Bespoke Weddings, Events & Design
2016 - 2022

Black And White Animated Podcast Instagram Post.png

Head of Marketing -Scriptwork Productions

Eastbourne-based multi-media & script writing company

My Role:

- Assisting & liaising with stakeholders & the team.

- Providing content & designs for campaign calendars.

- Creating a social media analysis & strategy (Twitter, Facebook, Youtube,

Instagram, Linkedin).

- Monitoring, analysing and reporting on data from websites, social media,

email and CRM

- SEO optimisation

- Online Marketing

- Videography + Editing

- Podcast/Patreon

October 2020 - Nov 2021

As seen on the Dragon's Den Camp Wildfire is an adults activity festival.

Now running over the course of 3 weekends at the end of August with over 200 activities to choose from.

My Role:

- Pre & post-event set up & decor.

- worked as part of one of the 4 Patrol teams leading the festival group games

- total attendees +2500

- Customer service is a key role of a patrol leader.

- Helped lead evening patrol games with all teams.

- Encouraged and supported crowd participation.

- Led various scheduled activity points during the festival.

- Safeguarding

Activity - Event Leader - Camp Wildfire
Summer 2018 -2022

Eastbourne-based art cafe, open to all members

of the public to take part in craft projects all year round. I helped organise

& host their easter break kids workshops.

My Role:

- Leading multiple groups/activities

- Assisting with the creation of decorations & designs

- Organising & setting up/takedown

- Providing support & customer service

- Paediatric First Aid

- Safeguarding Children (Advanced) Level 2 V3.0

- DBS checked

Activity manager - The Art House creative cafe
April - May 2021

Eastbourne-based events company hosting Eastbourne's number one most popular family festival.

My Role:

- Liaising with the managing directors & supporting key roles within the

business.

- In charge of setting up the new website including design & supporting

marketing materials, copywriting & videography.

- Involved in copy-writing & creating the pitch deck & presentation for the

the local authority for a new proposed event in Eastbourne.

- Methodically planning & managing the 2022 Summer Feastival & E

Festival.

- Assisting & liaising with stakeholders &the team

- Creating a social media analysis, competitor insight & strategy

- Foster and prioritise sustainable links

- Providing content & designs for a project :

Brochure/PowPoint design & Copywrite
Videography & edits
Marketing - Market research
Logo

Event Proposal, Marketing, Videography,
Graphic & Website Design - Feastival Events
December 2020 - June 2021

As a Freelancer I have played a key role in the organisation of various projects such as; Community Fund-Raising Festival (500pp), Private Weddings, Hotel Entertainment & Workshops.

My Role:

- Developed and strengthened public relations, community outreach &

fundraising for the Charity.

- Created campaigns that increased awareness on an international level and

raised over £3500 in just over 2 months.

- Developed & implemented a social media analysis (Twitter, Facebook,

Youtube, Instagram, Linkedin), strategy and campaign while delivering

monthly feedback reports.

- Self-managed, organised individual with the ability to navigate and interact across a matrix organisation, liaising with various team members partners and

potential prospects.

- Helped design / create their new website; SEO optimisation, content creation

and developed the newsletter and email marketing using Mailchimp.

- Weekly meetings.

Social Media Marketing & Digital Design
R.A.I.N. Non-Profit 2020 - 2021

I held this amazing position while attending their university doing an international events management BA.

My Role:

- Manage the promotion of events including inaugural lectures, open days and

graduation ceremonies.

- Running of internal and external events.

- Liaise with internal department and external third parties to ensure projects.

- Supporting the events team, helping with administrative tasks such as taking

phone calls, enquiries, marketing on social media, risk assessments &

documenting/printing.

- Assist with the front of house/meet and greet; sales, taking tickets.

- Led and handled tours around facilities and/or venues as required depending

on the event.

Events & Marketing Assistant - University of Brighton
2017 -2019

- The Long Road Festival & Love Supreme Festival -

My Role:

- Assisted and liaised with the stage manager and artist village, ensuring that

the artists were present and properly equipped

- Time and people management

- Sales via computerized systems, enquiries

- Customer service, complaint resolution, info desk

Artist Liaison, Stage Manager & Box office
U-Live Summer 2019

Eastbourne-based company helping disabled people to gain work experience & independance.

My Role:

- Managing a small team, delegating tasks time management, leadership.

- Liaise with the clients, staff and manager, interpersonal communication skills.

- Deal with problems and emergency situations should they arise.

- Organising events such as weddings, fundraisers, private events.

- Sending off invoices

Assistant Manager + Events -Chalk Farm Hotel
Jan 2018 - June 2019

Personal assistant/support worker - Embrace
Summer 2018

(learning disabilities daycare centre organised by Rebecca Whippy)

My Role:

- Assisting activities, one on one and providing tailored care to the needs of the individual

- Working both independently and as part of a team

- Deal with problems and emergency situations should they arise

- Learning alternative forms of communication

Event Manager
Dominican Treehouse Village
Nov 2018 - Jan 2019

Based in the Dominican Republic, I was offered a permanent position but unfortunately, had to decline due to having to finish my university degree.

My Role:

- Prepare and organise weekly creative & entertaining activities for guests to

get involved in, an open mic night and crafts to take back as souvenirs.

- Liaise with the resort workers to ensure the smooth installation of the event (in Spanish).

- organised Christmas and New Year for the resort With a limited time & budget

- Multilingual team, French , Spanish & English Team members

Award winning wedding and events venue based in Australia that I worked at during a month and a half during my easter break at university

My Role:

- Pre & Post Event Set up

- Event Decor/Design

- Guiding & Welcoming Guest

- Hospitality

Wedding Assistant Summer Grove Australia
March - April 2018

I was promoted within a month and a half of starting my position as an activity leader to lounge manager.

My Role:

- In charge of organising, planning and leading a full schedule of activities, field trips and excursions, with the use of Gantt charts and excel spreadsheets.

- Assist with student arrivals and departures. Always ensure the safety and well-being of students. (received Safe-Talk training)

- Collect, log and bank money for optional excursions and activities. Accounting.

- Deal with problems and emergency situations should they arise.

- Work effectively within a team to deliver excellence in customer experience.